How to Track Expenses

💰 Log and Monitor Your Operating Costs

Keep a real-time record of all expenses — vegetables, electricity, gas, staff, packaging — and instantly see your actual profit margins.

Go to Expenses Tap the Expenses icon from the main navigation. You'll see a dashboard with today's total expenses and recent entries.
Add a new expense Tap Add Expense. Fill in: Amount, Category (Vegetables, Gas, Electricity, Staff, Packaging, Other), and a short Note (e.g., "Tomatoes from vendor," "Electricity bill"). Tap Save.
Set the date Today is selected by default. To add an expense from a past day (e.g., you forgot to log yesterday's purchase), tap the Date Picker and select the correct date.
View daily and monthly totals The Expenses dashboard shows: total spend today, category breakdown, and automatically compares against your revenue for the day so you can see real profit margins instantly.
Export the monthly expense report At month-end, tap Export to download an itemized report (PDF or CSV). Share with your accountant or CA for final reconciliation. Helps with tax deductions and financial planning.

💡 Pro Tips:

Log expenses daily as they happen — takes 30 seconds and keeps your profit figures accurate in real-time.
Avoid bulk logging at month-end — you'll forget details and make errors.
Categorize consistently so you can identify which category consumes the most budget.
Compare expense-to-revenue ratio monthly — if it's climbing, investigate why and adjust.
Use category trends to negotiate better prices with suppliers or reduce waste.

At the end of each month: